INFORMATION TECHNOLOGY
HANDBOOK
Information Technology for
All Members of the
By:
CTS Dept
Revised
August 2007
TABLE OF
CONTENTS
INTRODUCTION
CONTACT INFORMATION
COMPUTER USE
USER FOLDERS
SOFTWARE PROGRAMS
STUDENT INFORMATION SYSTEMS…SIS
INTRANET
INTERNET
EMAIL
DISTRICT COMPUTER POLICY
Welcome to
Our system has a wide range of
programs available including: Microsoft Office 2003, SIS, Microsoft Outlook,
Internet Explorer, and many more. If you
have a specific program that would be useful in your curriculum and you would
like to review or purchase it, please feel free to contact Computer Technology
Services (CTS) regarding the proper procedure.
Computer Technology Services is available to students,
staff, and teachers throughout the school day. CTS can be reached via the web
for work orders by visiting our website at (http://www.southseneca.com/CTS/). We
are accessible by phone at ext. 1321, or by email. You may also stop by
Room 247 in the Middle School Complex or 106a in Elementary building. (Next to
Pre-K)
The computer labs are open to the
students throughout the day so that they may work on any projects assigned to
them. If you would like to bring your
class to the lab, please call the assistant and schedule a specific time so
that you are assured there will be sufficient space available. Staff must
accompany their class to the lab. A computer lab in each building is also
available immediately after school or longer if prior arrangements have been
made.
Director
of Information Technology …………………………..Mark Finnigan.
Network
Computer Support..……….…….……………………Lori Carroll
Microcomputer
Technician…..………………..………………Richard Ryan
Reach
us at Ext. 1321 in the Middle/High or Ext
2609 in the Elementary Bldg
Computer
Systems Support………….. ….……………….………..Ext 1321
Technology
Integration……………………………………….……Ext. 1321
Senior
High Lab Assistant…………………..………………..….….Ext. 1216
Middle School Lab Assistant…………………..…………...………Ext. 1242
.
Elementary
Lab Assistant…………………………………….….…Ext. 2206, 2133
Please
feel free to send computer problems or questions via our web site, at --http://www.southseneca.com/. In your
request, be as specific as possible with the question or problem that you are
having with the computer. If your
computer is out of order please call the CTS Dept. at ext 1321.
Notice:
All computer use is for school functions only.
The district reserves the right to monitor
all computer activity.
No expectation of privacy is made.
Network logon is for security
reasons only.
The following information pertains to the proper
procedure for logging on to the network.
The screen below will appear on your computer when you turn it on.
Click
OK when complete ENTER: User
name: i.e.: lcarroll Password: Domain: sshigh
Each
of you will be assigned a user name and password to log on to the network. Your user name will consist of the first
letter of your first name and your full last name (no spaces between the
two). The first time you login, the
password will be “12345”. You will
receive a message that your password will need to be changed. At that time, you may enter your own password
that must be at least 5 characters in length. Your new password will need to be
entered twice for confirmation of spelling.
Note: If you have any problems, please do not
hesitate to call CTS at ext. 1321.
Each
staff member has a network user folder. This folder is to be used to save all
of your data, (do not save to your local hard drive, and we have no way to
back-up that data) i.e.…Word documents, Excel files, PowerPoint. Your folder is
set up so that when you logon to any PC, you have access to your folder.
SOFTWARE PROGRAMS
The
-Microsoft
Office 2003
1. Word - Word processing
program for text files
2. Excel - Spreadsheet
documents including charts
3. Power Point - Presentation
and slide show availability
4. Access – Database
5. Publisher – Graphic Design
6. Outlook – Email
7. SIS
8. Acrobat Reader
-Microsoft
Digital Image - Used for drawing and pictures
-Internet
Explorer –
-Web
Sense Filter software –. If you would like a site unblocked please contact CTS.
(The District Computer Network for Education Policy begins on page 10.)
STUDENT
INFORMATION SYSTEM (SIS)
We are now using OCM BOCES Student information
services called SIS. This is a web-based
application. These services are
supported by OCM BOCES. To access SIS,
you need to open your Internet Explorer and type in the following address: www.cnyric.org
Click on Web Applications, then SIS Web.
If a security alert window pops up, click OK. A logon window then appears.
Type in your SIS
username and password.
(Do not use the checkbox
for “remember my password”), you are now in the SIS application).
Again, if you need technical support or have
any questions please contact SIS support at OCM BOCES using the following number:
1-800-860-9563
or email Steve Caffrey at Scaffrey@cnyric.org
My GRADEBOOK
We
will also be using “mygradebook.com” for all
Student grades.
This application is also web-based.
Please type the following address:
Teachers
will login on this screen to input student grades.
****************************************
INTERNET
Your
initial network logon will provide you access to the Internet. Our filtering software monitors all Internet
activities. Please be reminded that all computer use is for educational purposes
and the district reserves the right to monitor all use of the computers and
Internet systems.
EMAIL & WEBMAIL
Your
email mailbox will be set up to send, receive, and view only from your
classroom computer. Below, you will find the basic email instructions.
To
start the application click on this icon: 
To
start your web mail from home, click on this icon from the SS Homepage:
The
screen below will appear
Reading New Messages
·
The Inbox will indicate how many new messages you have received.
·
Your new messages will be in bold print to the right, to read these
messages click on the message.
·
You may either choose to save or delete (by using the “X” on the Toolbar)
these messages.
·
Reminder - please only save what is necessary and remember to clear
your deleted messages due to limited network space. Please empty mail files
from the “deleted” and the “sent” folders.
Sending New Messages
·
If you would like to send a message, the Inbox should be highlighted.
·
Select “Action”
·
Select “New Message” or other options.
·
Select “To:”.
·
Select “Address Book” - you may select a name from the district or your
own addresses outside the district.
·
Click “Ok” to insert name into the “To”
·
If the address your using is not in the Address Book, just input the
address into the “To”.
·
You may also fill in the “Subject” line.
·
The text or body of the email goes below the “Subject Line”
·
You may want to attach another file to your email by simply clicking on
the “Paperclip” on the Toolbar.
Responding To Message
·
If you choose to respond to a message, you may respond to the sender,
all, or forward to another person by clicking on one of the first 3 images on
your Toolbar.
·
You may also delete the message by clicking on the “X” on the Toolbar.
SOUTH SENECA INTRANET
Your Intranet, http://Intranet, is available for:
·
Professional Improvement Projects (PIP)
Go to this link to view a variety of completed
teacher developed projects and activities. Please contact individual teachers
for further information about a specific project.
·
Training Modules “How to Page”
Training modules are available as Power Point
presentations including: School Master Attendance, High School Grades, E-Mail
Functions, and others to come.
·
MS/HS Library Databases
This link will provide access to the databases
available to students and staff in school.
·
District Technology Information
Information on
South Seneca’s computer network policies and configuration, Pre-K-12 Computer
Curriculum, and computer use permission forms for students and staff can be
found here.
·
Video on Demand (VOD)
The system offers over 1200 possible online videos designed specifically for use in the classroom, covering every subject area and k-12 grade level, and is correlated to the NYS Learning Standards.
If
you would like to post something to the Intranet, please contact CTS and we
will schedule to meet with you.
DISTRICT POLICY
4256
COMPUTER
NETWORK FOR EDUCATION
The Board of Education is committed to the optimization of student learning and teaching. The Board of Education considers a computer network to be a valuable tool for education and encourages the use of computers and computer-related technology in district classrooms.
The Board encourages computer network use as an integral part of the curriculum. Through software applications, online databases, bulletin boards and electronic mail, the network will significantly enhance educational experiences and provide statewide, national and global communications opportunities for staff and students.
The Board directs the Superintendent of Schools to designate district and building level computer coordination. The computer technology staff working with the curriculum council will make recommendations how to most effectively plan for computers as instructional and learning tools.
The Superintendent shall establish rules and regulations governing the use and security of the district's computer network. Failure to comply with district policy and regulations for use of the network may result in disciplinary action as well as suspension and/or revocation of computer access privileges.
Adopted: March 27, 1996
COMPUTER NETWORK FOR EDUCATION REGULATION
The following comprise the rules and regulations relating to the use of the district's computer network system:
ADMINISTRATION
1. The Superintendent of schools shall designate building and district level coordination of the use of computers.
2. Computer technology staff shall monitor activities as deemed appropriate to ensure proper use of the system.
3. The Superintendent coordinates the dissemination and interpretation of district policy and regulations governing use of district's computers at the building level with all users.
4. Computer technology staff shall provide methods to ensure that all disks and software loaded onto the computer network have been scanned for computer viruses.
PROCEDURES FOR PROPER USE
I. The district's computer network shall be used only for educational purposes consistent with the district's mission and goals.
2. The individual is responsible at all times for its proper use.
3. Network users identifying a security problem on the district's system must notify the appropriate teacher, administrator or computer coordinator.
4. Student account information will be maintained in accordance with applicable education records law and district policy and regulation 5500.
5. Copyrighted material may not be placed on any computer connected to the district's network without the author's permission. Only staff specifically authorized may upload copyrighted material to the network.
6. Network users may download copyrighted material for their own use. Copyrighted material shall be used in accordance with the fair use doctrine and district policy and regulation 8650.
7 Any network user identified as a security risk or having a history of violations of district computer use guidelines may be denied access to the district's network.
PROHIBITIONS
The following is a
list of prohibited actions concerning use of the district's computer network.
Violation of any of these prohibitions may result in discipline or other
appropriate penalties, including suspension or relocation of a user's access to
the network.
1. There must be no sharing of passwords.
2. Attempts to read, delete, copy or modify the electronic mail of other system users is prohibited as is deliberate interference with the ability of other system users to send/receive electronic mail. Forgery or attempted forgery of electronic mail messages is prohibited.
3. No personal software or disks may be loaded onto the district's computers and/or network without permission of the administrator.
4. Attempts to log on to the district’s system in the name of another individual with or without the individual’s password are prohibited.
5. Use of computer access to data and access to secure areas other than for educational purposes is prohibited
6. Transmission of material information or software in violation of any district policy or regulation, local, state or federal law or regulation is prohibited.
7. Vandalism will result in cancellation of system use privileges. Vandalism is defined as a malicious attempt to harm or destroy district equipment or materials, data of another user of the district's system or any of the agencies or other networks that are connected to Internet. This includes, but is not limited to, the uploading or creating of computer viruses.
8. Tampering with or misuse of the computer system or taking any other action inconsistent with this policy and regulation will be viewed as a security violation.
Please call if you need help…………………………..….ext.1321
Thank you…………….CTS